Adding a User to a Group

Adding a User to a Group

Depending on your level of Admin access to Okta, there are two ways to add a User to a Group. 

Most Okta Admins have "Group Administrator" rights and, therefore, have access to do the first, simpler method. 

Others have " Group Membership Administrator" rights and the process is a little more complicated.

The best way to tell whether you have "Group Administrator" or "Group Membership Administrator" rights is to attempt the first, easier method and, if you don't see the box indicated in the image below, use the second method described in the " Group Membership Administrator" section of this page.

Group Administrator

  1. Click on the ‘Dashboard’ tab.
    1. Go to the ‘Search’ field.
    2. Enter the user’s name or email address.

  1. Click on the “Groups" tab in the User's profile.
    1. If you have a search box that appears above the list of the User's Groups (as seen in the image), type the name of the Group.

Group Membership Administrator

Group member 'Groups' are typically named according to the following scheme:

[Application_Name]:[Role_Within_Okta]:[Region_Abbreviation]:[Country_Name]:[Other_Sub-Divisions_As_Needed]

For example:

  • Check_My_Okta:Users
  • G_Suite:Users:EERU:Poland:System_Accounts
  • Okta:Admins:WE:Spain
  • Okta:Users:NAO:New_Zealand
  • Siebel:Users:FA
  • Workplace:Users
  1. To add a user to a group,
    1. Click on the 'Directory' tab.
    2. Select 'Groups'.
    3. Enter the name of the Group in the 'Search'

   2. Click on the name of the group.

    3. Click the 'Assign People' button.

  1. Enter the name of the user in the 'Search'.
    1. Click the plus sign to add the user to the group.
    2. Click the 'Done' button.

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